Electronic Recording (eRecording) news and information

Stoddard County Recorder’s Office Now Using eRecording Software

e-recording in actionA training session was held at Stoddard County Recorder Kay Asbell’s office Wednesday morning for a new e-Recording software that provides for filing warranty deeds and deeds of trust by e-mail. Asbell said the service did not cost the county and was being provided by Mobilis Technologies of Blue Springs, Mo. (near Kansas City). The home office of Mobilis is in Houston, Texas. Those using the service pay fees for electronically filing these documents with the county recorder’s office. Asbell said the documents are sent via computer to her office and those sending the documents receive a response that the records were received.

Around 15 representatives of several abstract and title companies, financial institutions and recorders from Butler and Scott County were on hand for the training. Stacy Atkison, senior account manager with Mobilis, conducted the training for the e-Recording software. Atkinson said the documents are received “immediately” by the recorder’s office and that 27 counties in Missouri are currently participating. He said the service provides a convenience for those living in other areas who previously have had to mail the documents. Asbell said she attended a previous training on the electronic service in Scott County and decided it would be a good service to offer in Stoddard County.

Scott County Demonstrates New E-Recording System

standard democrat

Article by Scott Welton

Recording documents in Scott County just got easier. County recorders from New Madrid, Mississippi, Stoddard, Dunklin and Pemiscot counties, as well as representatives from title companies, gathered at the Scott County Recorder of Deeds Tom Dirnberger’s office Tuesday to watch the office’s first e-recording take place. Dirnberger said his office is the first in this area to embrace this technology. “There are 22 counties in the state who do e-recordings,” he said. Dave Mudd, chief technology officer for Mobilis Technologies in Blue Springs, Mo., said many of those counties are now e-recording 50 to 80 percent of their documents. The first e-recording was a five-document package of warranty deeds and deeds of trust for a loan closing submitted by SEMO Title in Sikeston.

Packages are a group of documents that are recorded together or rejected as a group, Mudd said. Pending packages are listed on a grid in the order they are received, he said. A document is selected from the list and then reviewed on a computer monitor. “You visually inspect it just like a paper document to decide if it is recordable and if you are going to accept it,” Mudd said. Accepted documents are marked as recorded and sent back to the submitter who then prints the marked page to attach to the original document. Dirnberger said e-recording is great for “documents you know you want to have recorded right away.” Instead of anxiously waiting a week for a recorded deed to arrive in the mail, “now you can leave the closing table with your recorded document,” said Stacy Atkison, senior account manager for Mobilis Technologies who previously served eight years as the recorder for Webster County. If the recorder’s office rejects a document because it is missing a legal description or signature, for example, the submitter can add in the missing elements “and send it right back within 30 minutes,” Dirnberger said.

“There is no cost to hook up, no cost to the county at all,” Dirnberger said. There is also no hook up cost for submitters, just a $4 charge per document which goes to Mobilis Technologies. “Typically, $27 is the cost of a warranty deed,” said Tracey Sutton, vice president at SEMO Title. “The difference between $27 and $31 is not that big of a deal.” “It costs less than using an overnight courier service,” Atkison said.At the end of a business day, Mobilis Technologies will make one withdrawal from the submitter’s account for all e-recorded documents while recorder offices will receive a single payment from Mobilis Technologies for all the day’s e-recordings. Atkison said title companies, banks and law offices are the most regular submitters for recordings. Dirnberger said with gasoline prices going up, this records management system option could provide significant savings for them and their customers. SEMO Title does several hundred recordings each month at Scott County, said Sutton. “Anything we record at the county level can be done with this process,” said Jon Gilmore, vice president at SEMO Title. “We are going to try to go completely to e-recording for Scott County at some point. It saves us a 20-minute drive or postage.”

To learn more about Mobilis Technologies e-Recording system visit http://www.MobilisTech.com.

Electronic Recording allows the tracking of Boone County Real Estate


Article by Thomas Nagel & Jaclyn Dipasquale

Boone County residents and others can now keep a watchful eye on county real estate with a new property notification service. Boone County Recorder of Deeds Bettie Johnson on Friday announced the online system, which will notify registered users when their name or the names of others appears on any document catalogued in Boone County land records. The new system will be available Monday. “Timely notification can address discrepancies as soon as possible,” Johnson said at a news conference. “One of the issues is when a document comes to our office, we have no way to know if it is fraudulent because it has been notarized.” Property and mortgage fraud are among the fastest growing crimes in the country, according to a news release from Johnson. She said informing property owners is another way to confirm the legitimacy of real estate transactions. “A purpose of the public record is to have it for legal review,” Johnson said. She said that if people are notified of a transaction in which they are not a party, they should contact an attorney or law enforcement immediately. “The more time passes, investigating prosecuting, and identifying people (involved with fraud) gets harder to do,” Johnson said. Users of the system will be able track specific names that appear on real estate records. They will be notified when documents with those names are recorded or modified. However, they will not be notified when the documents are being viewed.  “The system allows you to watch for things you want to see and don’t want to see,” said

Dave Mudd, chief technology officer of Mobilis Technologies, which designed the software for the electronic recording notification system.

Boone County Residents can register for notifications at the Boone County Recorder of Deeds Website. Each user will be asked for his or her name and e-mail address. An email message will then be sent to the user to verify the registration. Those without internet access can receive notifications via mail. They can register at the Boone County Recorder of Deeds office at the Boone County Government Center, 801 E. Walnut St. For businesses, an option exists for multiple users from the same company to register for notifications. The notification system is free to use. “There are services showing up in counties across the nation,” Mudd said. “Some charge fees like $25 per name, which can discourage its use. The nice thing about our system is that it’s free.” The notification system is not the only change on the Boone County Recorder of Deeds website. Starting Jan. 1, users will have to register to view documents on the website. Currently, the website has no such requirement. The upgrades come from a $20,000 recorder’s fund for technological improvements, she said. The budget includes hardware purchases and upgrades still to come. Johnson said the changes are in response to the public’s concerns over security on the website. “The current system has been up for 10 years, and security issues came to the public forefront,” she said.

Ingeo and Mobilis Technologies Announce Partnership to Expand E-Recording Services

Ingeo-SystemsIngeo Systems, Inc., the nation’s number one provider of electronic document recording technology, and the iCounty Division of Mobilis Technologies, the developer of the premier land records management system iRecord RMS and the EPICPortal electronic document-recording portal, recently announced an integration partnership that provides counties with a faster, more efficient system for electronically recording real estate documents.

In this new alliance, Ingeo transfers documents from its nationwide submitter base to Mobilis’ EPICPortal. Mobilis’ portal provides an innovative approach to electronic recording by providing a single submission point for submitters to reach counties in a given regional area. “Ingeo supplies the submission side of the electronic document recording process and connects submitting customers to counties participating in the Mobilis portal,” said Karl Klessig, Ingeo’s CEO. “But in most other venues, we provide a total services solution.” Ingeo’s ability to integrate and adapt to almost any electronic recording configuration and requirement is a unique capability that has allowed Ingeo to rapidly expand electronic recording to more jurisdictions.

“Through partnering with Ingeo, we’re greatly expanding the volume of e-recordings into our counties because of Ingeo’s vast submitter network,” said Orville Varner, CFO of Mobilis Technologies. “There’s a synergy between Mobilis and Ingeo that benefits all the customers we serve.” With this recent integration, Mobilis opened 15 more Missouri counties to Ingeo’s submitters, including Kansa City’s Jackson County with a population of nearly 700,000. This brings Ingeo’s e-recording coverage in Missouri to nearly 50% of the population and brings the total number of counties in Ingeo’s network more than 300. Previously, Ingeo was operational in Boone, Lincoln and St. Charles Counties in Missouri plus St. Louis City. Varner said that Mobilis is concentrating on Missouri now but has plans for expansion into Kansas and other adjoining states. “As Mobilis expands, Ingeo’s footprint of counties across the country also will grow,” said Klessig. “We’re looking forward to a long and beneficial relationship with Mobilis where both of our companies will continue to bring the time and cost benefits of e-recording to more and more customers, both counties and submitters.”

In addition to Mobilis, Ingeo works with nearly all the major county recording system vendors, and now has integrated with more than 30 technology partners. Ingeo also services a majority of the national submitters, including all of the top ten and the majority of the top 30 lending institutions in the U.S. This is in addition to regional and local submitters in counties where Ingeo has county recording available.

Ingeo’s Electronic Document Recording System reduces processing costs and time while improving data accuracy. Aprocess that used to take days with paper documents now is completed in a matter of seconds. In any given monthIngeo processes more documents than all other recording organizations combined.

Press Release Contact Information

Sharyn Woods
Ingeo Systems, Inc.
Marketing Communications
1300 N 200 E, Suite 118
Logan, Utah
USA 84341
Voice: 435-755-9837
Fax: 435-755-9625

Mobilis Advances E-Recording in Document Service Industry

Orion Financial Group, Inc., (www.orionfgi.com), a leading document services provider, announces the expansion of its e-recording services through an alliance with the iCounty Division of Mobilis Technologies, LLC. The agreement gives Orion access to iCounty’s EPICPortal in Missouri and North Carolina and enables both companies to help the mortgage industry and county recording offices expand electronic recording of documents nationwide. The iCounty Division of Mobilis Technologies, LLC has revolutionized the concept of electronic recording of real estate and other documents with the development of its EPICPortal. EPICPortal is an Internet portal, based on evolving PRIA standards, that for the first time enables all types of document submitters to use a single interface to submit documents for e-recording to any participating county. Subsequently, it allows any county, using the backend electronic recording software application of their choice, to use a single interface to electronically accept documents from any submitter.

“Orion’s commitment to its clients continues to focus on quality, integrity, and customized solutions. We are very pleased to have formed an alliance with such a respected company like Mobilis Technologies and we will continue to pursue relationships that drive the document services industry forward,” noted Mike Wileman, President of Orion Financial Group, Inc. Orion’s proprietary software system, DocPro!(R), gives the company the ability to seamlessly update its process when a new county comes online. DocPro!(R) is designed to generate paper and electronic recording information from the same system, uncommon for the industry. The Orion system needs no additional inputs as it automatically knows what counties are e-recording, and the specific information needed. “As the mortgage industry moves toward handling all its documents electronically, Orion will remain at the forefront of this shift with innovative solutions in document services,” added Wileman. “Our proprietary assignment and lien release system, DocPro!(R), has been enhanced to seamlessly facilitate e-recording. This allows our clients to have assignments and/or lien releases recorded via paper or electronically, depending on the county, with the same superior level of quality and integrity. The combination of leading-edge technology and superior customer service is why we have the lowest rejection rate in the industry.”

Orion Financial Group, Inc., based in Southlake, Texas, specializes in lien release, assignment and document retrieval services for the mortgage industry, covering every recording office in the U.S. Through the company’s proprietary document management software, DocPro!(R), it can generate county- specific documents with all appropriate recording fees — virtually eliminating rejections. High volume or low volume, the company’s pledge is to provide peak performance in document services with speed, integrity and professionalism. For more information, please visit the company’s web site at www.orionfgi.com .

Electronic Recording - eRecordingiCounty is the government solutions division of Mobilis Technologies, LLC and the developer of the premier land records management system iRecord RMS and the EPICPortal electronic document-recording portal. Mobilis, through iCounty, is committed to extending the capabilities and cost effectiveness of county governments, and specifically the recorders of deeds offices, through statewide collaboration and the development and implementation of flexible state-of-the-art technology applications and best management practices.

Clay County is First in Missouri to Offer Electronic Recording of Deeds

Kansas City Star Newspaper

Article by Glenn E. Rice

Clay County has become one of the first local governments in Missouri to allow real estate title

and mortgage companies to record deeds electronically. Electronic recording of deeds allows title companies to scan their documents and send them through an Internet-based portal. The process eliminates the decades-old need for companies to hand-deliver paperwork or have couriers take them directly to the county’s recorder of deeds office. The process takes minutes instead of days, said Bob Sevier, the county’s recorder of deeds. ‘I am extremely proud that Jackson County could not get it done in time and Clay County beat them,’ Sevier said.

Platte, Jackson and Cass counties are expected to begin using a similar recording method in the
next month or so. A similar method of electronic recording deeds is used in Salt Lake City ,
Los Angeles , Phoenix and Orlando, Fla ., he said. Clay County began using the new filing system in March. That month, the county recorded 5,051 deeds and other documents. Of that amount, about 8 percent of those documents were scanned electronically using the new documenting system, Sevier said. ‘We started recording deeds in Clay County in 1822 and back then there were only two methods,’ Sevier said. ‘After 180 years, you now have a third method.’ It costs the county nothing to convert to the new system. Those title companies that use the service pay the cost.

Dave Mudd, chief technology officer for Mobilis Technologies, which is based in Columbia and
developed the Web recording portal, said the new process improves efficiency and reduces the
possibility of documents being lost or misplaced. The old process required the documents to be hand-delivered to the recorder’s office. Title companies had to wait several days for them to be returned. The new system allows documents to be returned the same day, Mudd said. Bud Whisler, senior vice president of Stewart Title Guaranty Co., said the new system is faster and more cost-effective.

The recorder’s office will continue to accept deeds that are hand-delivered or mailed.